For most companies, single-purpose programs and systems are added as needed throughout the life of the business. So, by the time a company reaches rapid growth, there’s a whole number of single systems doing their own thing — supply chain management, finance, customer support, sales and marketing — rather than working together.
But as you grow and expand, the necessity for having integrated, user-friendly business processes becomes essential. Otherwise, those previously adequate systems can become unmanageable. Having to access multiple systems to collect the information you need inevitably leads to inefficiencies. These take the form of:
Data duplication — entering the same information in multiple systems.
Visibility — not having full visibility of your organisation and needing to access multiple systems to make informed decisions.
Miscommunication between platforms — attempting to communicate across disparate systems causing loss of data, errors, and delays in projects and payments.
Time wasting — flicking between multiple platforms to locate data for reports.
Increasing expense — having to pay the individual costs for each platform.
Generally, inefficiencies arise before they can be anticipated, so dealing with them is largely a reactive process.
But it’s vital that you identify inefficient processes before they become serious, long-term problems.
Taking a proactive approach
Think of it like this: maintaining control of your business systems is a lot like gardening. Check on your plants regularly, and as long as you get any weeds as soon as they crop up, you’ve got very little to worry about.
But leave your garden alone and let the weeds get out of control, and one day you look out your window and see that your space is being suffocated by weeds. That’s when you realise you should have acted a lot sooner.
The same thing happens to businesses who leave their systems to grow without any long-term roadmap and plan.
The key with systems management, and with gardening, is to be proactive. Adapt your systems to grow with you and nip any inefficiencies right in the bud.
3 steps to weed out system inefficiencies (before they’re out of control)
‘Are our systems adequately meeting our business requirements?’
That’s the first question you need to ask yourself when you’re doing an assessment of your systems and associated business processes.
Once you’ve definitively answered that question, there are some crucial next steps to take:
1. Identify what’s slowing you down
Is your reporting taking too long because data is not easily accessible? Is there an aspect of your system that you can’t change, but really need to? Do you have issues and errors related to accessibility and usability?
Figuring out the key points of inefficiency will help you better understand how to fix the overall problem.
2. Determine what system features are essential to you
Do you need the ability to make quick and informed business decisions with real-time data? Do you need instant access to your systems from anywhere? Or do you simply need to be able to guarantee accuracy?
Understand what you specifically need out of your business system.
3. Discover a solution that works and allows you to be proactive
If multiple, disparate systems are causing you inefficiencies, then it’s time to consider an integrated solution. There are multiple options for integration — from a digital core with specific point solutions to a fully integrated solution.
The advantages of a fully integrated system
If you haven’t already, you should be considering the implementation of an intelligent Enterprise Resource Planning (ERP) system. A system that allows you to continually innovate and transform as you grow.
An intelligent ERP system — a single powerful system — will help you mitigate inefficiencies and improve your workflow. You’ll have the ability to:
Be smart and adaptable — real-time data and reporting and customisable workflow tools increase your efficiency. You’ll have the capability to make quick and informed business decisions.
Stay in-touch at all times — an intelligent ERP system provides secure access via multiple devices from anywhere at any time. This allows you to react swiftly by receiving notifications on urgent matters.
Identify problematic KPI’s — using the smart algorithms embedded in an intelligent ERP
Reduce errors and exceptions — a more secure and reliable system ensures you have accurate data at your disposal.
Gain a competitive edge — using built-in machine learning and predictive analytics. This helps you improve profit margins, open new revenue streams and even improve brand reputation.
Moving your systems into one will give you complete visibility and control over your business — streamlining your work processes. By implementing an intelligent ERP system, you won’t ever need to switch between systems again.
Want to see what an integrated ERP system can do for you?
At DyFlex Solutions, we have years of industry experience in helping organisations implement ERP systems into their business.
We ensure your system is able to keep up with growth and market trends — being able to not just track a quotation through to an invoice, but also identifying customer gaps to ensure you’re always one step ahead and optimising your opportunities.
If want to talk about how implementing an intelligent ERP system could revolutionise your business, then give DyFlex Solutions a call on +61 8 9485 1328.